BYLAWS of the Columbia College Student Council

Article I.         Membership and Duties

Article II.        Meetings

Article III.      Distribution of Funds

Article IV.      Elections

Article V.        Committee Appointments

Article VI.      Adoption of Bylaws

Article I. Membership and Duties

 

Section 1. The membership of the CCSC shall be beholden to the following guidelines.

 

Section 2. Duties of the President

The President shall chair the weekly CCSC meeting and Executive Board meeting as outlined in Article II, Section 1 and represent the council and student body in the other meetings specified for the President in Article II.

The President shall support the class council in meeting the needs of their respective constituencies by helping them arrange meetings with administrators and advising where needed.

The President shall communicate with the presidents of the other undergraduate student governments regularly.

The President shall be responsible for composing the weekly email sent to the Columbia College student body. This communication shall serve to promote council events, update students on policies, invite student input on various issues, publicize up to one event per student organization per semester, and highlight resources for students. It shall aim to be informative, but also as concise as possible.

 

Section 3.Duties of the Vice President for Policy

The Vice President for Policy shall chair meetings of the Policy Committee, a subcommittee of the larger council consisting of the At-Large Representatives.

The Vice President for Policy shall bear responsibility for all nominations to University and College administrative committees through the processes outlined in Article V of these bylaws.

The Vice President for Policy shall maintain direct working relationships and communication with counterparts in other councils and governing boards in order to coordinate university-wide or multi-school policy efforts.

 

Section 4.Duties of the Vice President for Finance

The Vice President for Finance shall be responsible for the efficient allocation of student activities fees, as well as oversight of the appropriate use of these funds. Additionally, the Vice President for Finance shall be responsible for guiding Class Council Officers in the preparation of a budget for the entire year. The Vice President for Finance shall chair the Finance Committee which deliberates on all CCSC Co-sponsorships as outlined in Article III, Section 4 of these bylaws, and shall serve as the chair of the Co-sponsorship Committee and shall be responsible for coordinating the funding of the following:

A. Governing Board Allocations and Appeals

B. Class Councils, Senior Week, and Awards Committee Appropriations

 

Section 5. Duties of the Vice President for Campus Life

The Vice President for Campus Life, among his or her other duties, shall bear responsibility for perpetuating and enhancing the following traditional College events organized through the CCSC and its standing Campus Life Committee:

A. Passport to Columbia: a multicultural showcase

B. Events Surrounding Homecoming

C. The Tree-Lighting Ceremony

D. Basketball Mania

E. CCSC-ESC Retreat

 

Section 6. Duties for the Vice President for Communications

The Vice President for Communications shall promote the activities, meetings, and programs for the entire CCSC and update both the CCSC website and CCSC TV Screen in Lerner Hall.

A. Members are required to report any planned programs, initiatives, or meetings to the

Vice President for Communications at the earliest date possible to be maintained on the CCSC website.

B. Members are required to submit updates on a weekly basis to the Vice President of Communications who shall then compile and distribute the collective document to the full board prior to the CCSC Meeting on Sunday.

C. The Vice President for Communications shall chair meetings of the Communications Committee, a subcommittee of the larger council charged with gauging and aggregating student opinion, raising awareness around council policies and activities, and promoting information sharing within the council and to external bodies such as media and administrators.

D. The Vice President for Communications shall administer WTF Columbia (wtfcolumbia.com) and manage members of the CCSC in addressing the concerns raised there.

E. In accordance with the constitution, The Vice President for Communications must consolidate an end of the year report on activities of all Board members and publish it before Spring Elections.

Article II: Meetings

Section 1.CCSC Meetings

CCSC Meetings shall take place every Sunday night at 8:00 PM in the Satow Conference Room on the fifth floor of Lerner Hall. All members are expected to be in attendance at every meeting.

A. All votes shall be conducted by the President [changed from the Vice President for Communications] and shall require the quorum and majority described in Article III, Section 1, A, B, C, and D of the CCSC constitution.

B. During meetings, the President of the CCSC shall lead discussions. If he or she chooses, another member of the executive board may lead discussion in his or her place. If the leader of discussion chooses, a speakers list shall be kept by either the President or the Vice President for Policy.

C. Discussion on an issue ends when there is a seconded motion to end discussion followed by a 2/3 vote in favor, or if the Chair believes that there is a general consensus that the discussion is no longer moving forward in a productive manner.

D. A vote can be called for at any time by any member of the CCSC. However, if there are still members who feel the need for further discussion, the member calling for a vote must first move to end discussion. Once this has been approved, the call for a vote must be properly seconded by a second member of council. A member calling for a vote need not always move to end discussion.

E. Meetings shall be adjourned at the discretion of the Chair. However, any member of the CCSC may move for the meeting to remain open. A simple majority vote shall be sufficient to require the meeting to remain open.

F. CCSC meetings are open to the public unless otherwise noted. During an open meeting, the audience may be asked to leave at the discretion of the Chair.

G. CCSC reserves the right to have closed meetings or have a part of the meeting at the beginning or end closed. If closed, this needs to be indicated in advance on the agenda that is distributed to council members and media representatives.

 

Section 2. Open and Closed CCSC Meetings

All meetings of the CCSC meetings are open and public unless otherwise indicated. If the board wants to have a private, within-board conversation, the President can call for a vote for a Closed Discussion in which there then requires a majority vote. If there is a majority, all media and non-CCSC members must vacate the room.

 

Section 3.Meetings of the Executive Board

The Executive Board will hold a closed meeting at least once a week and will meet with the Engineering Student Council’s Executive Board at least once a semester.

 

Section 4. Meetings of the President

The President shall maintain regularly scheduled meetings with: the Dean of Undergraduate Student Life; the Dean of the College; and the Vice President for Campus Services.

A. The President shall inform the Council of the agendas for these meetings, as well as any discussion and outcomes at his or her discretion.

B. The President shall include other members of the CCSC in these meetings when appropriate, and shall make substantial efforts to do so.

 

Section 5.Meetings of the Vice President for Policy

The Vice President for Policy shall chair meetings of the Policy Committee, a subcommittee of the larger council consisting of the Academic Affairs, Alumni Affairs, Student Services and Pre-Professional Representatives, as well as the Sandwich Ambassador.

 

Section 6.  Meetings of the Vice President for Finance

The Vice President for Finance shall co-chair meetings of the Joint Council Co-sponsorship Committee (JCCC), as outlined in Article III, Section 2 of these bylaws. The VP for Finance shall utilize liaisons to maintain communications with the Activities Board at Columbia (ABC), the Student Governing Board (SGB) at Earl Hall, Community Impact (CI), InterGreek Council (IGC), Club Sports Governing Board (CSGB), and Governing Board at Barnard (GBB)in order to stay apprised of their needs.

 

Section 7. Meetings of the University Senators

The University Senators should obey all Senate attendance policies. Senators must also attend weekly CCSC meetings in accordance to the CCSC attendance meeting policy.

 

Section 8.Meetings of the Academic Affairs Representative

The Academic Affairs Representative shall hold regular meetings with the Dean of Academic Affairs, Advising Programs, and Columbia College’s student representatives to the Committee on Instruction (COI) and the Committee on the Core (COC). The Academic Affairs Representative must also attend CCSC’s Policy Committee Meetings.

A: The Academic Affairs Representative shall make available the schedule and agenda of these meetings to the entire CCSC.

 

Section 9. Meetings of the Alumni Affairs Representative

The Alumni Affairs Representative shall hold regular meetings with CCAA, CCE, and all relevant offices. The Alumni Affairs Representative must also attend CCSC’s Policy Committee Meetings.

 

Section 10.Meetings of the Student Services Representatives

The Student Services Representatives shall hold regular meetings with the University’s administrators of student services. Student Services Representative must also attend CCSC’s Policy Committee meetings.

 

Section 11.Meetings of the Pre-Professional Representative

The Pre-Professional Representative shall hold regular meetings with the Center for Career Education, the Pre-Professional Advising Offices, and pre-professional student organizations.

 

Section 12. Meeting of the Class Councils

All class councils are required to hold regular, weekly meetings at a time that is publicized to the entire CCSC and to the respective constituencies of each class council.

 

Section 13. Follow-Up and Transparency with Non-Regular Meetings

Any CCSC member who has a meeting with any member of the Administration or Faculty shall update the Council with the outcome of the discussion at the following CCSC meeting in order to facilitate smooth discussion between the CCSC and the Columbia University Administration.

Article III: Distribution of Funds

 

Section 1. Allocations

Funds shall be allocated to the following governing boards: Activities Board at Columbia (ABC), Student Governing Board (SGB), Community Impact (CI), Club Sports (CS), InterGreek Council (IGC) and the Governing Board at Barnard (GBB) at the Funding at Columbia University ([email protected]) annual summit. The CCSC Campus Life Committee (CLC) and each class council shall also receive an allocation for the year.

 

The CCSC CLC and class councils shall abide by the following rules regarding allocations:

  1. The CCSC Finance Committee allocates student life fees in order to enhance community, student life and wellness.
  2. Applications for fall funding may be made by CLC and each class council after spring elections and prior to the end of the spring semester (approx April to mid-May), or within the first two weeks of the fall semester. Applications for fall may be made between these two periods on a case by case basis. Applications for spring funding may be made by each class council from the end of the fall semester until two weeks into the spring semester. Applications for additional funding from the CCSC Finance Committee may be made at any time during the school year.
  3. Applications for CLC and each class council must be made by the VP Campus Life or each class council’s president and another member of the class council. The president may not apply on his or her own. All elected class council members must review and sign off on the application. Applications must be made using the template provided by the VP Finance.
  4. Applications must be reviewed and approved by the VP Finance and elected members on the Finance Committee.
  5. Application decisions must be made within three days off the application being received.
  6. Application decisions must include detailed reasoning for any unapproved requests.
  7. The CLC and class councils may appeal decisions up to one week of receiving the decision. Appeals will be heard and voted on by the VP Finance, CCSC President and elected members of the Finance Committee.

 

Section 2. Eligibility

Parties eligible for co-sponsorships other than those mentioned in Article III, Section 1 include, but are not limited to: recognized student groups, unrecognized student groups, academic departments, and administrative departments such as Residence Life or housing.

Parties may apply by sending a co-sponsorship application, found on the CCSC website, to [email protected].

 

Section 3. JCCC Co-Sponsorships

The CCSC members on the Joint Council Co-sponsorship Committee (JCCC) will be in charge of co-sponsorships being awarded in conjunction with other undergraduate student councils to recognized student groups.

A. The mission of the JCCC is to provide funding for a student group under extenuating financial circumstances or for a student group that wishes to start new programming but lacks extra funds to do so.

B. The CCSC members of the JCCC will make final decisions for the CCSC general body on all co-sponsorships of values less than or equal to $1,000.

C. All CCSC members may participate in JCCC meetings, but only up to five members will be authorized to vote on behalf of the CCSC general body.

D. The VP for Finance shall be one of the CCSC members authorized to vote. In the case that there are not 4 CCSC members which want JCCC voting authorization, voting authorization may be granted to non-CCSC CC students at the discretion of the VP Finance.

E. The elections for the other voting members will take place on or before the third meeting of the CCSC general body.

F. The CCSC members of the JCCC will make recommendations to the general body for co-sponsorships of over $1,000. The general body will review the applications and vote on the final decision.

 

Section 4.CCSC Co-Sponsorships

The CCSC also retains the power to allocate money to recognized or unrecognized student groups outside of the funding provided by the JCCC.

A. Co-sponsorship requests shall be voted upon by members of the CCSC.

B. The Co-sponsorship application shall be guided by the following protocol:

a. Groups shall submit applications either via email to the CCSC Finance Committee at [email protected]

b. The CCSC Finance Committee shall review the application and make a recommendation regarding the sum of money to offer in co-sponsorship.

c. After the committee makes its recommendation, its decision must be approved by a majority vote of the CCSC. Decisions shall be made within two weeks.

d. Approved funds shall be transferred into the appropriate organization’s account.

e. The co-sponsored event should recognize CCSC as a cosponsor.

Article IV: Elections

 

Section 1. Elections shall be run by the Columbia Elections Board, who maintain their own Constitution stipulating the rules and regulations regarding the elections process.

 

Section 2. CCSC Judicial Board

In the event of a dispute during the elections, candidates may appeal a Columbia Elections Board decision to the Judicial Board.

A. The board shall be chaired by the Senior Class President. The President of the CCSC may not serve as the chair of the Judicial Board, and shall instead oversee the appeals process to ensure that a prompt decision is reached within the 24-hour window.

B. The board shall be comprised of five seniors from the membership of the CCSC, chosen by the Chair of the committee.

C. The Chair of the Elections Board shall not be a member of the CCSC Judicial Board, but shall be available to explain the Election Board’s ruling and shall be allowed to observe all proceedings.

D. The decision of the Judicial Board shall be final.

E. The board, at its discretion, may refuse to hear an appeal. Such a refusal shall require a 2/3 majority vote of the members of the board.

F. Appealing candidates shall have the opportunity to remove two members of the board before the proceedings begin, and when challenged, the board members must step down. The chair may be one of those members challenged, and in the event the chair steps down, the board shall select a new chair.

G. From the time an appeal is filed, the CCSC Judicial Board shall have 24 hours to conduct a hearing and rule on the appeal.

 

I. Disqualified candidates shall be treated as unrecognized candidates from the time of disqualification regardless of pending appeals.

Article V: Committee Appointments

Section 1. The following is a list of committees for which the CCSC is responsible for directly nominating members.

A. Committee on Instruction (COI): nominate 2 Columbia College students

B. Committee on the Core (COC): nominate 3 Columbia College students

C. Committee on the Global Core (CoGC): nominate 1 Columbia College student

D. Committee on Science Instruction (CoSI): nominate 1 Columbia College student

The CCSC President, the VP of Policy, or the Academic Affairs Representative will  regularly meet with representatives to the above academic committees.

 

Section 2. The following is a list of the processes for offering nominations to University and College committees.

A. The creation of Sub-Committees of CCSC members for making appointments to each position.

a. The sub-committee to select members for academic committees should be co-chaired by the outgoing and incoming Academic Affairs representative of the CCSC and include the outgoing and incoming Vice President for Policy. This sub-committee is responsible for creating an application for each position, collecting and reviewing the applications, conducting an interview process for selected students, and reporting the results to the Dean of the College and the Dean of Academic Affairs.

b.  Before the subcommittee is created, one of the sub-committee Chairs must send an email to all the CCSC members notifying them that the process is beginning and

c.   Any member of CCSC who wishes to be on the sub-committee will automatically be voting members of the sub-committee and  included in all deliberations. Members of the sub-committee cannot be removed, except for failing to attend sub-committee meetings.

f. The Academic Affairs rep will be automatically appointed to the CoC and CoI, barring scheduling conflicts.

g. During the spring semester, the subcommittee will select candidates from the application pool to be interviewed by the general body. The subcommittee will select four candidates for the CoC, two candidates for the CoI, two candidates for the CoSI, and two candidates for the CoGC. Each candidate will present a brief speech to the general body and the general body will have the opportunity to ask the candidates questions. The meeting will be closed after presentations from the nominees for each committee and council will discuss the nominees. The subcommittee will have the opportunity to recommend candidates and council will select representatives to these committees by a majority vote.

h. If, in the Fall, the Academic Affairs rep and students selected by general body are unable to attend academic committee meetings, a newly formed sub-committee will select alternates, with preference given to the students who presented at general body.

 

B. Columbia College representatives to the each of the aforementioned committees must be appointed before the first meeting of their respective committees.

C. The publicizing of open positions.

a. Publicizing should begin two weeks before the application deadline.

b. A description of each open position, including, if necessary, an application, details of position duties and time commitment, and contact information should be created by the subcommittees outlined in Section 2.

c. The CCSC should use e-mail and postering to ensure that all students are informed about each open position.

d. If necessary, the CCSC should also contact group leaders through student governing boards. If the search is open to graduate students, then special efforts should be made to contact graduate students’ governing bodies and organizations and enlist their assistance in publicizing the open positions.

D. The establishment of Criteria and Selection Protocol by which nominees shall be selected.

a. The subcommittee for selecting members for academic committees should develop criteria based on what the student body requires of a representative to one of these committees. This should include and ability to work and communicate with the student council, and working knowledge of the current issues in each area under the committee for which the application is being considered.

b. Each applicant should complete a general written application which should consist of: school and year at Columbia; a statement affirming that the applicant can commit themselves to attending most events and meetings related to the position; a short answer question detailing what sector of the Columbia community the applicant feels he or she can best represent on the committee; and a short essay stating why the applicant desires to serve on the committee.

c. Applications should be available online at the CCSC website.

d. The sub-committees for selection should notify the applicants of results within two weeks of the application due date.

E. Terms of the Committee Positions

a. COC, COI: Committee positions should be two year positions, with a position opening up when a student either finishes their two years, or decides to resign. Ideally, each year would begin with at least one returning committee member and one new committee members. However, the most important aim of this bylaw is that there be continuity and constancy within the student representation on these committees.

b. CoGC, CoSI: Committee appointments should be a 1-year term.

F. The reporting of nominated students to the appropriate committee chair.

a. Once each position has been filled, results should be reported to the appropriate administrator, the students, the CCSC, and the general public via e-mail and notice sent to campus media.

Article VI: Adoption of Bylaws

 

Section 1. These bylaws shall become binding when adopted in the manner described in the CCSC constitution.

 

Section 2. Bylaws must be renewed or revised within 21 days of the conclusion of the CCSC fall elections.